President

• Responsible for directing matters of the KMCAPO Board and organization to promote and support the competitive activities of the KMC Girls Artistic Gymnastics Team
• Schedule, preside over and prepare an agenda for KMCAPO general meetings
• Schedule, preside over and prepare an agenda for KMCAPO Board meetings
• Act as liaison between the KMCAPO and KMC Gymnastics and Dance, Inc. as needed
• No more than 2 consecutive terms will be permitted for this position

Vice President

• Home meet awards i.e.: choose, purchase, set-up and distribute all awards
• Organize Year-End Banquet and Yearbook
• Stand in for President when absent
• Stand in for Secretary when absent

Treasurer

• Responsible for managing the General Fund of the KMCAPO as well as escrow accounts for all participating gymnasts
• Quicken 2003 will be provided, but you must have your own computer
• Responsible for fiscal year budget for organization (July 1^{st – June 30th)}
• Create monthly reports showing health of the General Fund
• Individual reports for each gymnasts’ escrow account to make sure accounts are in good-standing
• Responsible for handling all money at the home meets and reconciliation of expenses for home meets
• Work closely with the away meet coordinator to enter gymnasts in away meets
• Work closely with fundraising coordinator to distribute funds
• Report on the financial position of the KMCAPO at general meetings
• Typically a 2-year term

Secretary

• Responsible for taking minutes at Board and General meetings
• Maintain minutes in the notebook at the gym
• Have minutes posted to the website
• Revise and maintain team roster throughout the competitive season and post on the website
• Provide all communications to the membership through e-mail, gym postings and the gymnasts mailboxes
• Maintain the gymnasts mailboxes throughout the year
• Liaison to the Webmaster

Compulsory Representatives

• Serve as liaison between new members, parents of the compulsory gymnasts and the KMCAPO
• Size compulsory gymnasts for competitive uniforms as needed (leotards and warm-ups)
• Organize re-sale of team leotards and warm-ups
• Order all new compulsory leotards and warm-ups
• Coordinate the Fall and Spring used leotard sales
• Coordinate the preparation of goody bags for home meets
• Coordinate decorations for home meets

Optional Representatives

• Serve as liaison between parents of the optional gymnasts and the KMCAPO
• Size optional gymnasts for competitive uniforms as needed (leotards and warm-ups)
• Organize re-sale of team leotards and warm-ups
• Order all new optional leotards and warm-ups
• Assist, along with coaches, gymnasts and the KMCAPO in selection of new uniforms when required
• Coordinate food to be sold in the concessions at home meets ie: arrange sign-ups for food items, coolers, crock pots etc. and make sure each session is stocked
• Coordinate and/or provide the judges food during home meets for breakfast, lunch and dinner and all snacks
• Coordinate and/or provide food for the coaches tables for the duration of the home meet

Away Meet Coordinator

• Work with Head Coach to develop a season meet schedule
• Submit rosters for meet entries to the Treasurer
• Post meet session times as they become available
• Manage coaches travel plans for away meets
• Coordinate notification of practice changes on bulletin board at gym and to secretary to distribute via e-mail
• Work with coaches and general membership to plan/select "travel" meet(s)

Home Meet Coordinator

• Coordinate ALL home meet functions
• Act as liaison with Karen Myers regarding all scheduling and procedures for each meet
• Meet with KMCAPO Board and committee chairs as needed to coordinate all delegated meet functions i.e. Food, Consignment, Scoring etc.
• Timeline of Responsibilities for home meets available upon request

Last Amended: June 9, 2010